Medical Operations Coordinator

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This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

What you'll be doing:

Project management assistance for Medical Affairs projects (management and monitoring of all medical GRANTS (Interactions with HCP/HCO, IIRs, Symposia’s, educations, donations, sponsoring) within defined segments/divisions.
Briefing with MSL, and medical manager and attending team meetings to ensure the accurate FMV (fair market value hourly rate for local country) and interaction type is assigned.
Ensuring the accurate agreement/contract is utilized in line with local country requirements.
Working alongside Medical Operations colleagues in the delivery of a comprehensive Medical Operations service to the local medical affairs team.
HCPs/HCOs end-to-end contract management, in collaboration with compliance and legal colleagues.
Leading initiation of the approval process for the local health authorities as required by local country regulations.
Processing for Baxter interactions in PEGA from end to end.
Participating in communication both internal & external for fulfillment of grant process.
Managing all invoices and timely payments with PEGA Target II and the financial team/controlling.
Budget tracking and order management/invoices/litigation of all projects.
Managing cross border approvals for respective segment/division.
Coordinating external and web meetings for HCP’s events.
Preparing for timely closure of all grants and ensuring customer concern if delayed.
Preparing monthly and annual reports to the regional medical directors on grant activity.
Providing support for regional Medical Directors as and when required in setting up regional team meetings.

What are we looking for?

A biomedical, science, or social science degree (or equivalent qualification) preferable.
Good oral and written communication for HCP’s interactions, internal and external customers.
Proficient English is a must (multilingual preferred).
Proficiency in tools and processes is highly preferred.
Within this role it is meaningful to prioritize, plan and control the workload and to liaise/connect with the team and to have good attention to detail and a high regard for confidentiality.
Operates with a high level of integrity, transparency and accountability.

We offer:

Fixed-term contract for 3 months and then for an indefinite period.
Competitive salary, annual bonuses, recognition award program.
Possibilities for development on a personal and professional level in one of the leading global MedTech companies.
Package of benefits including Private medical care (Lux Med), Life Insurance, Multisport card.
Bax4U - cafeteria/lunch cards (300 PLN).
PPE program with very attractive conditions available for each employee after 3 months.
Educational support: fully covered language courses (English or other languages according to business needs).
Co-financing of holidays and an additional 2 days off from work annually.
Day off for birthday!
Employee Stock Purchase Plan.
Bax Flex - hybrid model (3 days from the office).
Phenomenal Warsaw office location - Powiśle!

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

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Address

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00-380 Warsaw
Masovian
Poland Explore This Location

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Medical Operations Coordinator

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