Tender Specialist

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

The UKI Bids & Tender Team forms a critical part of the Baxter Healthcare Commercial Excellence function.

We require a dynamic and highly engaged Tender Specialist with experience in producing professional proposal content to support our mission of providing industry leading healthcare products and solutions which Save and Sustain Lives.

Responsibilities include identification of tender opportunities, taking ownership of the end to end tender process, and collaborating with internal stakeholders to co-ordinate and prepare high quality tender submissions, and implement resulting contracts.

This is a highly networked role that requires a highly organized individual with the ability to work under pressure and to challenging external deadlines.

Key Duties and Responsibilities:

• Identify tender opportunities via FTS, Contracts Finder and other relevant portals
• Support the EOI, RFI, SQ, RfP and ITT requirements of all UK & Ireland Baxter Healthcare Business Units.  
• Manage the bid qualification (bid/ no bid) process for new opportunities (maintain Boost/SFDC databases to evidence visibility from an audit trail/opportunities)
• Delivery of compliant, professionally produced proposals within customer defined timeframes
• Ownership of the written proposal – both in terms of content and presentation
• Analysis of scoring mechanisms to ensure the tender has the potential to achieve the maximum score
• Co-ordinate and review / edit proposal input from a variety of key stakeholders in accordance with timescales following compliant formatting and quality standards, in conjunction with tender instruction.
• Champion document management, version control and change control best practices, ensuring document library is continually updated.
• To be the central point of contact for any queries / clarification during the tender process, including awareness of Terms & Conditions, challenging clauses, warranties, liquidity damages, retention’s, management fee’s etc. where appropriate
• Ensure all tender submissions are submitted compliantly and accurately prior to deadline.
• Arrange debrief with customers post contract award
• Communicate debrief inputs/outputs to key stakeholders, including update of pricing to relevant parties
• To impart information, share cross-divisional best practice and knowledge to achieve high operational standards
• Support processes and cross-functional working practices that improve capability and performance within the UKI & WEU Team
• Actively promote, support and drive change in a positive manner
• Actively participate in review, update and improve processes and systems (including computer systems, document archiving and storage)
• Build relationships and work closely with key stakeholders, to include internal / external customers (including NHS, HSC NI & HSE bodies, Procurement Hubs, trade associations and distribution partners), taking ownership for problem solving and resolving tender/contractual issues cross functionally.

Knowledge/Skills/Experience:

• Educated to Degree (BA/BSc) Level
• To be able to demonstrate excellent written and verbal communication skills at all levels
• Must have excellent Microsoft Office Skills, incl. Excel, Word and PowerPoint and Outlook
• Previous demonstrable experience in Tender / RFP submissions and associated Pricing (essential)
• Knowledge of NHS Procurement procedures / terminology and evaluation of tender scoring methodologies within NHS or other Public Sector organisation
• Confidence to hold and facilitate tender kick-off and review calls with multiple internal stakeholders
• Ability to work on own initiative and prioritise workload across multiple projects effectively
• Flexible and adaptable, works effectively under pressure and to challenging deadlines
• Methodical with high levels of accuracy and attention to detail
• Strong organisational skills
• Team player
• Ability to build strong working relationships - internally and externally
• Ability to proactively seek opportunities to increase value by raising standards and championing best practices
• Boost/SFDC/JDE experience desirable but not essential

Special Features/Conditions:

• Excellent written and spoken English
• UK Requirements: Eligibility to work in the UK
• Flexibility to travel to stakeholders as occasionally required in UK & Ireland.
• Due to the nature of this role, there may be a limited requirement to undertake work outside of normal hours i.e. evenings.
• The company may expect you to undertake other reasonable tasks outside of this job description

#LI-LR1

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.