Commercial & Office Coordinator

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

Role Summary:

• At Baxter, we seek a person who enjoys being central to activities — ensuring our Ho Chi Minh City and Hanoi offices operate efficiently while aiding colleagues with attention and accuracy. This position combines administrative tasks, HR coordination, and marketing assistance, making you the primary contact for daily functions and a reliable collaborator for local and global teams.

Essential Duties & Responsibilities:

Office Administration

• Welcome visitors and ensure daily office operations run seamlessly — from couriers and supplies to meeting rooms and workplace safety.
• Be the friendly IT coordination point for onboarding/offboarding, device setup, and basic troubleshooting.
• Manage office assets (laptops, monitors, phones, accessories), keep inventories updated, and support audits.
• Handle office lease administration, landlord communications, utilities, and service contracts.
• Coordinate vendor processes including quotations, PR/PO creation, invoice checks, and service monitoring.
• Coordinate travel, internal events, training, and meeting logistics.
• Maintain SOPs, documentation, and adherence to Baxter standards and local regulations.

Commercial Coordination

• Support marketing activities and event logistics.
• Collaborate with agencies to modify approved content and materials according to brand and regulatory requirements.
• Track promotional materials and manage inventory levels.
• Assist with documentation processes in systems such as Coupa and Grants.

HR Administration

• Make onboarding a welcoming experience — workspace setup, documentation collection, and first‑day coordination.
• Help schedule interviews and communicate with candidates warmly and professionally.
• Maintain employee files with confidentiality and compliance.
• Support HR communications and engagement activities.
• Provide administrative support to the HR Manager when needed.

Working Conditions

• Standard office hours, with flexibility for events or urgent needs.
• Infrequent travel required between Ho Chi Minh City and Hanoi.
• Dedication to Baxter’s HSE, compliance, and data privacy standards.

Education & Experience:

• Bachelor’s degree preferred (Business, Marketing, Administration, or related field).
• Minimum 3 years of experience in office administration, marketing support, or coordination roles.
• Strong organizational abilities, keen attention to detail, and experience managing vendor relationships.
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Good English communication skills and high confidentiality awareness.

Key Strengths We Value:

• Accountability & ownership
• Organization & time management
• Careful attention to detail
• Collaborator management
• Problem‑solving & initiative
• Compliance & ethical judgment
• Basic data handling/reporting

Why Baxter:

• This role is more than administration — it’s about being the heartbeat of our offices. You’ll help colleagues feel supported, processes run efficiently, and our workplace reflect Baxter’s dedication to people. If you enjoy making a positive impact every day, we’d love to welcome you to our team!

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.